We guarantee that we will make every possible effort to handle your data conscientiously and comply with the applicable legislation and regulations. As soon as we become aware of new developments and/or guidelines which require action on our part, we will amend the privacy and cookie policies. The most up-to-date versions of our privacy and cookie policies are always available on our website. The current version was last edited on 01-01-2019.
We save the information you enter whenever you use this e-learning platform, for example when you participate in a training course, or register for an event, or use the mailbox service. Whenever you participate in training courses, we process the information about the modules you have selected, your results and the amount of time you spend on a specific module. Information about training courses, your results and certificates will be in the system for a period of maximum 3 years. After that period certifcates will be out dated and no longer valid. Training courses are updated every year so it is important for each participant to renew his knowledge at least every 3 years. We also process information when you click a news item and select specific favourites and items on your account page.
Why do we process your data?
We process your data for a number of purposes; e.g.:
Further we will only disclose (parts of) your personal information to:
Finally, we process your personal data for the following purposes: administration, customer service, relationship management, quality assurance, operational management and normal business activities, risk assessment, reorganising/restructuring/selling our company, security, preventing or detecting fraud and crime, monitoring, research and analysis, marketing, purchase preferences and trends among customers, product and service development.
Other than for these purposes, we will never disclose your personal data to third parties.
Electronic service provision
Electronic service provision is very important for this platform. When you register as a subscriber, you give us permission to use your email address for sending an email newsletter and/or other information such as invitations to participate in events and/or the launch of a new training module. Obviously, you can register or deregister for this email newsletter at any time. To do so, follow the deregistration instructions (newsletter button > deregister) which are also included in each email message (bulk email) which you receive from us, indicate your desire to do so when we talk to you by telephone, or contact us directly.
We record information about your visit to this website and your use of training courses, bulk emails and newsletters in order to generate statistics about the usage and effectiveness of the website, and to personalise your website experience and the way in which we contact you. We use various techniques for this, including "cookies". A cookie is a small piece of information that is sent by a website to your browser and subsequently stored on your computer. It acts like a label that identifies your computer. Among other purposes, cookies are used to measure the use of websites (e.g. the number of visitors and the duration of each visit) and the effectiveness of websites (e.g. the subjects in which the visitors show the most interest), but also for simplifying navigation and website function. In view of this, they are not linked to personal data of any kind, however they are sometimes used to tailor the way in which a website functions to suit a specific visitor, via a link to a profile and user preferences. As time passes, this provides valuable information which can contribute to improving the user experience. Cookies are also used when you open our newsletters and bulk emails. This allows us to determine whether messages have been opened and whether the links contained in the messages have been clicked.
Session cookies and persistent cookies
First-party cookies versus third-party cookies
Cookies that are sent to you from a domain during your visit to that domain are referred to as first-party cookies. So the cookies associated with viewing web pages on this website are first-party cookies. However, a website may also incorporate elements provided by other parties. Typical examples are embedded videos (such as YouTube links), adverts and social media buttons. If these elements transfer cookies from their own server, they are referred to as third-party cookies. Consequently, when you visit this website, you may receive third-party cookies for Facebook.com, Youtube.com and other third-party websites. Due to the way in which HTTP works and the security protocols relating to cookies, we have no influence on the transfer of third-party cookies. What should you do if you encounter cookies in this category on this website? Please inform us, or contact the relevant third party directly and ask what cookies they have transferred, the reason for transferring the cookies, how long the cookie(s) remain active and how your privacy is protected.
Among other things, cookies allow us to:
The visitor profiles which this website creates based on first-party cookies will not be shared with third parties under any circumstances and are only used to improve the quality and relevance of this website.
4. Security measures
We want to protect your personal data and maintain its accuracy. The eTraining Company takes all reasonable steps to implement physical, administrative and technical security measures in order to protect your personal data against unauthorised access, unauthorised use and unauthorised disclosure.
If you have a complaint about the processing of your personal data, we request you notify us directly. You may send us an email at email@example.com or a letter with your contact information to: The ETraining Company, Rokkeveenseweg 24, 2712 XZ Zoetermeer. Please put 'complaint personal data' in the subject line, and inform us of your user name and a description of your complaint. Your complaint will be handled directly and you'll receive a written reply as soon as possible. If we are unable to handle your complaint to satisfaction, you may issue it with the Data Protection Authority (Autoriteit Persoonsgegevens/AP).
5. Personal data
Only authorised personnel and companies working for our organisation have access to this data. We keep our software up-to-date and invest continually in innovations and improvements. Software is periodically tested on security, and updated based on these reports. Our servers communicate via HTTPS and all domains and subdomains are SSL-certified. Should a data leak emerge despite our strict precautions, we'll make a report to the Data Protection Authority (Autoriteit Persoonsgegevens - AP ). Additionally, you'll be notified if necessary.
Requesting personal data
Obviously, you can request your personal data, change it and/or ask The eTraining Company to correct it or remove it at any time. The data about training courses (results , certifcate etc) you participated in will be deleted after 3 years (on the first April of the new year). You may also delete your account and personal data completely at any time via your account page, using the delete button. Any and all of your data present on the platform will be permanently deleted immediately.
If you wish to view a complete personal specification of your registered date, please refer to your account page. If you would like to receive a printed copy/statement, we request you to transfer an amount of €5.95 to IBAN NL59RABO0138047065 and state the following as the transaction reference: The eTraining Company Xist! bv “information regarding stored personal data”. This amount covers the administrative costs associated with your request.
Please also send your request by email to firstname.lastname@example.org, or send a letter specifying your contact details to the following address: The eTraining Company, Rokkeveenseweg 24, 2712 XZ Zoetermeer. State the reference as “information regarding stored personal data”. After receipt of the amount and your email or letter, we will send you a full specification by email.
6. White labelling websites
It is also possible that The eTraining Company's e-learning software is offered to you under a 'white label' website via a third party (the other party in a contractual agreement with The eTraining Company). In these cases, the e-learning website has been modified to match the other party's look & feel and you will find the other party's training courses and content here. This third party has entered in an agreement with The eTraining Company.
As the supplier of the e-learning website and software, The eTraining Company will at all times act in accordance with the guidelines described above, however in the matter of property rights and responsibilities regarding your personal data, we explicitly refer you to the purchasing party (third party) which collaborates with The eTraining Company based on contractual agreements and the general terms and conditions of The eTraining Company. They are worded as follows:
In relation to the data which course participants place on THE ETRAINING COMPANY’s server, THE ETRAINING COMPANY guarantees integrity and the property rights of third parties. Under no circumstances will data be used other than for purposes related to administration;
Please make sure when using this e-learning website with what organisation your are being informed in what way the third party is protecting your personal data.
They can possible process your data for a number of purposes e.g. :
Further it's possible that (parts of) your personal information is disclosed to governmental institutions because of legal procedures.
Finally, they possible process your personal data for the following purposes: administration, customer service, relationship management, quality assurance, operational management and normal business activities, risk assessment, reorganising, security, preventing or detecting fraud and crime, monitoring, research and analysis, marketing, purchase preferences and trends among customers, product and service development.
The eTraining Company is not liable for damages done as a result of actions by a third party that is in conflict with the law, in particular the General order of data protection and other relevant laws.
8. Mobile applications and the use of information in the social computing environment
In some cases, The eTraining Company makes its products available in mobile applications which can be downloaded from various mobile app stores or opened directly in a web browser. Furthermore, it offers tools in the area of social computing in order to allow online data exchange and collaboration for persons who have registered as users of those tools. This includes all the social media platforms referred to on this website. Please note that the content which you enter on social computing platforms of this type can be made widely available to others inside and outside The eTraining Company. In such cases, please always obtain information about additional terms and conditions and the way in which your personal data is protected.
Do you have any additional questions, comments or complaints about the protection of your personal data? If so, please contact us:
The eTraining Company
2712 XZ Zoetermeer